One of the best things about the internet (aside from hilarious memes of course) is that there are just so many amazing tools to help make running your business a million times easier.
One of the worst things about the internet (aside from terrible people), is that there are just so many amazing tools to help make running your business a million times easier, that it can be overwhelming to know what is good, and what is a waste of time.
I’ve tried a few of the things that the internet has to offer when it comes to systems and tools for organisation, and here are my top 3, tried and tested.
1. ClickUp
ClickUp is the entire hub for my online businesses. Everything I need, from client details to my daily tasks and important information all lives on my Workspace in ClickUp. It’s what I use to allocate tasks to my team and to get an overview of everything that’s going on across my different projects.
This one tool has replaced so many for me. I no longer need to scribble things on PostIt notes around my desk, or scramble around Google drive to find documents I need. I have everything, for every project, for every client, saved on ClickUp and it’s always the first tab opened on my laptop every morning.
I have set up templates for different things that I find myself doing regularly, such as writing blog posts, or launching courses. This way, when I need to set up a new project, I can simply use one of my pre-made templates and within seconds it will populate each individual task and sub-task, ready to allocate. This means that I don’t have to spend hours setting up a new project, and nothing gets forgotten about or missed.
I use the same Standard Operating Procedures (SOPs) for every time I write a blog post (from the prep work, and keyword searches, right through to writing the first draft, having it proofread, and adding graphics etc) that I know exactly what needs to be done for a successful post and can use this to make sure each step is completed.
ClickUp is really easy to use, and once you’ve set it up to work for you, it can be a huge time saver. Feel overwhelmed by the idea of setting up an entire project management system from scratch, check out my setup services here.
2. AirTable
At first glance, AirTable just looks like a normal spreadsheet, but this is really like Excel squared! It has the functionality of a spreadsheet but with flexibility and customisability that I’ve not seen anywhere else.
One huge draw for AirTable, for me, is that you can put almost anything in the fields, from images and links, to attachments and files. For example, if you are using it to organise your social media strategy, you can drag and drop the image directly into a field, so that your team can find it quickly and easily.
You can use colour-coded selector fields to mark things such as ‘in progress’ ‘ready to post’ ‘publish’ etc, so that everyone can see exactly where everything is at a glance, and what needs to be done.
Another amazing feature of AirTable, is that you can link spreadsheets (or Bases as they call them) together. So in our social media example, you can set it so that anything that has been marked as ‘in progress’ shows up on a different sheet.
You really can create a super effective workflow with AirTable, and once everyone gets the hang of it, you will find yourself setting up so many of these links to make things smoother and more efficient.
One of the best features of AirTable is that it offers so many templates to use. It’s not just geared up for business use, but you can find templates under categories such as “Fashion and Style”, “Food and Drink” and “Sports and Games”.
Of course, with our business hats on, they have everything from “Marketing and Sales” to “Operations” and “Product, Design, and UX”. If there is something you want to create, it is probably already in the templates, or if not, there will be something you can adapt. You can change every part of a template, so you only have to use them as a basis to start from. The Airtable Universe is an amazing community of users who have uploaded their own templates, to help you with everything from tracking TV shows to watch, to setting realistic goals.
Most of the features are free, and it makes it easy to collaborate with members of your team as you can choose which bases they have access to. It updates in real time so it’s perfect for working cooperatively, and is just a fantastic tool to take your spreadsheets to the next level.
3. Funnelytics
I’m a really visual person, so I need to physically see something in front of me to get my head around it. That’s one of the reasons I absolutely love Funnelytics for mapping out my marketing funnels. I’ve tried so many other techniques, including actual PostIt notes on my desk, but nothing has worked as well as this. You have a really intuitive canvas to start with, and it’s super easy to drag and drop different sections of your funnel.
Not only is it amazing for mapping out and planning the funnels, but it’s really fantastic when it comes to analysing and tracking your traffic. It’s really helped me see which funnels work for my audience and which need a little tweaking. From here, I can save my best-performing funnels as templates and use them again and again.
The free membership comes with 6 free basic funnel templates, or you can pay a little more to get access to the Vault where there are a whole load of other templates to use.
It’s really easy to use Funnelytics to manage my funnels, and to share and collaborate with my team. We can also add notes between us to each section, so we’re all on the same page.
So, if I had to choose three tools to keep your business organised and thriving, it would absolutely be ClickUp, AirTable and Funnelytics.
If getting organised in your business is at the top of the list, check out our services page or book a discovery call with me.